Terms of Service and Data Use

Last updated: October 13, 2026

These terms are an agreement between you and J. Murphy Ryan ("we") for your use of Spotsheet (the "Service"). Our Privacy Policy explains how we handle information.

1. The service

• Spotsheet is a spotting and cue-sheet tool for film and TV sound, with a Mac app that works with Pro Tools.
• Spot is free.
• Paid plans and features, if we offer them, come with separate terms that you accept before paying.

2. Beta

• Spotsheet is in beta. Features may change or break.
• We may need to reset data. If we do, we will give you notice and time to export first, except in an emergency affecting security.
• There is no uptime or service guarantee during the beta.

3. Your account

• You must be at least 18 and able to agree to these terms. Keep your password safe; you're responsible for activity under your account.
• Email is required. Until you verify it, you can open and read your projects and change your own settings, but you can't add or change anything in a project. Accounts that existed before this rule have 7 days from their first visit after it to verify. We use your email to sign you in, recover your account, send security notices, and match project invites sent to that address.

4. Your content stays yours

• You and your collaborators own what you create in Spotsheet: sheets, notes, cues, comments and library indexes, together with change lists ("your content").
• What you allow us to do: you give us a limited license to host, store, process and display your content, and to show it to the collaborators you authorize. This includes processing by an AI feature when you choose to use one. The license exists only to run the Service for you.
• When it ends: the license ends when your content is erased. Deleting content in the app hides it but does not erase it. We erase it from our live systems within 30 days of your request, and it can remain in our backups for up to 12 months afterwards (see Section 6 of the Privacy Policy).

5. Confidentiality, and what we keep

• Your client work is confidential. We don't access the content of your projects except:
  • to run and secure the Service;
  • to give you support you ask for;
  • to meet a legal requirement.
• Media you link from your own computer (stems, picture, library audio) stays on your computer. We don't store it.
• We don't store your picture, stems or sound libraries. You link them from your computer or from storage you host. The only files you can send us are change lists, and we read them once and keep only their edits (see Section 1 of the Privacy Policy).
• Change lists: a change list that a project owner or admin attaches to a picture version is read once; its edits and its file name are kept with the project until we erase them at your request. Files attached before October 14, 2026 are kept until we erase them at your request.
• We never train AI models on your content and never build datasets from it. That includes cue text, notes, comments, project titles, filenames and folder paths.

6. Data use

• We keep simple operational statistics about how the Service is used. They contain no project content.
• Anything beyond that, such as anonymous category statistics contributed to an industry standard like UCS, is opt-in and off by default.
• AI features (paid plans) work as described in the Privacy Policy.

7. Shared projects

• The project owner controls the project: who is invited, the roles, and whether the project exists.
• What collaborators write: notes and comments a collaborator writes become part of the project's record. The collaborator keeps their rights in what they wrote and allows the owner and the other members to use it within the project. If the collaborator leaves, it stays in the project.
• If the owner deletes the project, it disappears for everyone. Deleting archives it; it is erased when the owner asks us to (see Section 6 of the Privacy Policy).
• If a collaborator is removed, they lose access immediately. They keep only exports they had already made.

8. Export

• You can export your notes at any time as Pro Tools markers (a MIDI file or a text file), and you can bring notes in from Pro Tools markers, a plain list or a CSV file.
• We will keep export available for as long as your account is open. For a copy of everything else we hold about you, email us (see Section 9 of the Privacy Policy).

9. Fair use

• Don't misuse the Service: no breaking or probing its security, no overloading it, no scraping it, no using it to infringe anyone's rights, and no sharing access you aren't authorized to share.

10. Your responsibilities

• You're responsible for having the rights to the media and libraries you use with Spotsheet.
• If your media or library use infringes someone else's rights and that leads to a claim against us, you agree to cover our reasonable costs of that claim.

11. Feedback

• If you send us ideas or feedback, we may use them freely, without any obligation to you.

12. No warranty, and the limits of our liability

• The Service is provided "as is", without warranties of any kind, to the extent the law allows.
• Our total liability to you is limited to US $100 while the Service is free.
• Nothing in these terms limits liability that can't be limited by law.

13. Ending things

• You can stop using Spotsheet and close your account at any time: email us from the address on your account.
• We may suspend or close an account that breaks these terms. Except for abuse or a security threat, we will give at least 30 days' notice and a chance to export before closing an account.

14. Changes, law and disputes

• Changes: we may update these terms. For material changes, we will tell you by email (where we have one) and in the app before they take effect.
• Continuing to use the Service: if you already have an account when we change these terms, you accept the new terms by continuing to use Spotsheet after they take effect.
• Governing law: these terms are governed by the laws of California.
• Disputes: either side may use small-claims court. Any other dispute goes to the state and federal courts of Los Angeles County, California.
• Users in the UK and EU keep the protections of their local consumer law.

15. Contact

• Support: info@spotsheetpost.com
• Privacy: info@spotsheetpost.com